Events

 

Hellgate Bands   2014-15 Performance Dates

Date Event Group Involved Location/Performance Time CALL TIME/Location
THURSDAY, OCTOBER 16 - added 9/15/14 MMEA "Lab Band" for Educator Session Wind Ensemble and Symphonic Band Hellgate Band Room - 2:00 - 3:30 PM 1:30 PM/ Hellgate Band RM
Friday, September 19, 2014 Marching Band - Football Performance (in stands) ALL BANDS MCPS Stadium - 7:00 PM 5:30 PM/Hellgate
Saturday, September 27, 2014 University of Montana Parade ALL BANDS Downtown Missoula - 9:00 AM 8:00 AM /Hellgate
Wednesday, October 1, 2014 Marching Band - Group Rehearsal *-required of ALL BANDS ALL BANDS MCPS Stadium - 6:30 - 8:30 PM 6:20 PM/MCPS Stadium
CANCELLEDWednesday, October 8, 2014 Marching Band - Group Rehearsal *-required of ALL BANDS ALL BANDS MCPS Stadium - 6:30 - 8:30 PM 6:20 PM/MCPS Stadium
Friday, October 10, 2014* afternoon practice Marching Band - Halftime Homecoming Performance ALL BANDS MCPS Stadium - 7:00 PM 3:00 PM/Hellgate
Wed., October 15 - Friday, October 17 MMEA Conference/All-State Selected All-State Musicians FULL BUILDING  
Tuesday, October 21 Hellgate Jazz Concert Jazz Band, Jazz Combos Auditorium - 7:30 PM 7:00:00 PM/Band Room
Thursday, October 30 Wind Ensemble+ Washington 8th Concert Wind Ensemble and Jazz Band Auditorium - 7:00 PM 6:30:00 PM/Band Room
Wednesday, December 3 MYS (Missoula Youth Symphony) Concert Winds with Orchestra Auditorium - 7:30 PM 7:00:00 PM/Band Room
Wednesday, December 10 Concert Band, Symphonic, Jazz and Wind Ensemble Concert ALL BANDS Auditorium - 7:30 PM 7:00:00 PM/Band Room
MOVED TO Wed. December 10        
Friday, December 19 Hellgate Holiday Assembly Wind Ensemble and Jazz Band Upper Gym - 9:30 AM 7:30 AM
Wednesday, January 21, 2015 Saxophone Summit 2015 All Saxophonists - All invited! Auditorium - 3:30 PM 3:30 PM
February 13, 14, 15 All-NW Honor Groups/Conference Selected Musicians Spokane, WA  
Saturday, February 21 Jazz Band Fund-Raiser Jazz Band, Jazz Combos Upper Gym - TBA TBA
Tuesday, February 24 UM Concert Band Festival Concert Band and Symphonic Band University of Montana - TBA  
Mon./Tues., March 2 and 3 AA Band Festival - Hellgate Wind Ensemble (Symphonic NY Trip members) Auditorium - 7:00 PM 7:30 AM - 3:30 PM
Thurs., March  5 - Tues, March 10 New York Wind Band Festival Wind Ensemble and Symphonic Band New York City  
Thursday, March 26 Buddy DeFranco Jazz Festival Jazz Band, Jazz Combos University of Montana  
Tuesday, April 7 Hellgate Bands Pre-festival Concert Concert Band, Symphonic Band, Jazz Band Auditorium - 7:30 PM 7:00:00 PM/Band Room
Thursday, April 16 District Music Festival - Large Ensemble Peformance Concert Band, Symphonic and Wind Ensemble Auditorium PLUS 7:30 AM
Saturday, April 18 Solos and Small Ensemble Festival/District Small Ensembles/Jazz Band/Jazz Combos TBA  
Wednesday, April 22 MYS (Missoula Youth Symphony) Concert Winds with Orchestra Auditorium - 7:30 PM 7:00:00 PM/Band Room
Tuesday, April 28 MCPS Sparks Concert Select Small Ensembles Auditorium - 7:00 PM 6:30 PM/Band Room
Wednesday, May 13 34thAnnual POPS Concert Wind Ensemble, Jazz Ensemble Upper Gym - 7:00 PM 6:30 PM/Band Room
Wednesday, May 27 Hellgate Band Banquet ALL BAND MEMBERS and Families Lower Gym - 6:00 PM NONE
Wednesday, May 27 Hellgate Band Senior Concert Wind Ensemble, Jazz Ensemble Auditorium - 7:30 PM 7:00:00 PM/Band Room
Thursday, May 28 Concert Band & Symphonic Band Concert Concert Band, Symphonic Band Auditorium - 7:30 PM 7:00:00 PM/Band Room
Saturday, June 6 Hellgate Graduation ALL BAND MEMBERS UM Fieldhouse - Time TBA TBA
 
Jazz Band GIGS - required attendance by full ensemble
Thursday, February 5 - FRED STURM TRIBUTE CONCERT - 7:00 PM - Hellgate Auditorium.  Collaborative concert with Sentinel HS, Big Sky HS, C.S. Porter Middle School, Washington Middle School and the University of Montana Jazz I
 
St. Pat’s Spirit week – Wednesday, March 18 - 11:30: Performance at 12 NOON, delicious lunch immediately following.  Uniform - Casual w/ Band T-shirt
 
James Miley with UM Jazz I – Tuesday, April 21 - more details to follow!
 
Spark Concert – Wednesday, April 29 - Hellgate Auditorium - More details to follow!
 
_____________________________________________________________________________
AA Band - Monday, March 2 and Tuesday, March 3
We are hosting AA Band at Hellgate HS.  Wind Ensemble will be involved with rehearsals all day on Monday and Tuesday.  This is WIND ENSEMBLE only.  Schedule is pasted below.
 
Monday, 3/2/15  
7:40:00 Buses depart Big Sky and Sentinel
8:00 AM Percussion report to St. Paul Lutheran Church - 202 Brooks St.
  Hellgate/Sentinel Band report to Hellgate Band Room
  Big Sky/Glacier Band report to Hellgate Auditorium
8:15 AM REHEARSAL
11:20 AM Lunch
12:15 PM REHEARSAL
2:30 PM Rehearsals end
2:40 PM Busses Depart
7:00 PM Individual Bands Concert
   
Concert Order: Sentinel
  Big Sky
  Glacier
  Hellgate
   
   
Tuesday, 3/3/15  
7:40:00 Buses depart Big Sky and Sentinel
8:00 AM Percussion report to ?
  Hellgate/Sentinel Band report to Hellgate Auditorium
  Big Sky/Glacier Band report to Hellgate Band Room
8:15 AM REHEARSAL
11:20 AM Lunch
12:15 PM REHEARSAL
2:30 PM Rehearsals end
2:30 PM Percussion Ensemble moves gear to Hellgate Auditorium
2:40 PM Busses Depart
5:00 PM  
6:30 PM Report to Hellgate
7:00 PM Festival Concert Auditorium
   
Concert Order: Hellgate/Sentinel Band
  Percussion Ensemble
  Big Sky/Glacier Band
 
 
__________________________________________________________________________________
 
 
HELLGATE HIGH SCHOOL WIND ENSEMBLE
2015 NEW YORK WIND BAND FESTIVAL
March 5 – 10, 2015
Current as of  Feb. 27, 2015 – updates will be hosted at hellgatebands.org/events
 
Wednesday, March 4, 2015
3:00 PM            ALL folders and carry-on instruments HOME with you!!
3:30 PM            Load BUS with large instruments and percussion.
3:45 PM            Go HOME and PACK!!!  Double check that your folder is in your luggage!  SLEEP!!
(Red Hellgate Band shirts will be worn on our departing flight – please have it on your body when you arrive for departure).
 
DAY ONE:  Thursday, March 5, 2015 – NEW YORK CITY ARRIVAL (D) – travel $8/12
2:00 am            Meet at Hellgate – Load luggage on busses.  (RED Band shirt for travel)
2:15 am            Depart Hellgate H.S.
4:30 am            Arrive at Spokane International Airport
Flight Group 1 - Check in with United Airlines and then proceed through security.
            Confirmation # - A51G4J – 63 passengers
United – Spokane ground crew: (509)455-6455
5:45 am            United Group - Depart Spokane for Denver via United, flight # 1119
7:40 am            Delta Group - Depart DELTA AIR LINES INC  FLT:2072  (12 passengers)
9:01 am            United Group - Arrive into Denver airport.
10:20 am          Delta Group - Depart Denver airport for LaGuardia via United, flight # 303
11:55 am          Delta Group – Arrive Minneapolis St. Paul
1:10 pm            Delta Group - Depart Minneapolis via DELTA flight # 1496  
4:02 pm            United Group - United group arrives into LaGuardia via flight # 303
4:55 pm            Delta Group 2 - Delta group arrives into LaGuardia via flight # 1496
You will be met by a World Projects staff member who will direct you to your coaches.  Transfer to the Sheraton NY Times Square Hotel. 
 
Sheraton New York Times Square Hotel
811 7th Avenue at 53rd Street
New York, NY 10019
P – 212 581 1000
 
8:15 pm            Assemble in the lobby, walk to Virgil’s BBQ, 152 W 44th St
8:45 pm            Dinner as a group at Virgil’s BBQ 
                        After dinner walk to Rockefeller Center to the Top of the Rock.
10:30 pm          Enjoy the scenic view of New York City from the Top of the Rock.
 
 
DAY TWO:  Friday, March 6, 2015 –Casual Dress - lunch $12
6:30 am            Wake-up call
7:45 am            Assemble in the lobby walk to breakfast at Applebee’s, 50th St location (check-in)
8:00 am            Breakfast as a group at Applebee’s, 50th St location
9:30 am            Meet in the hotel lobby to walk to Carnegie Hall (check-in)     
10:00 am          Guided tour of Carnegie Hall
11:00 am          Upon completion of our tour we will walk to the Metropolitan Museum of Art
12:00 pm          Enjoy exploring the Metropolitan Museum of Art.
With over two million works of art spanning 5,000 years of culture, the MET is one of the world’s largest and finest museums, presenting the best of human creativity from across the globe. (sections on creativity from world instruments to armor!) . Lunch on your own in the museum. ($$ needed)
                       
3:30 pm            Meet chaperones at designated point for walk back to our Hotel area.
4:30 pm            Free time for shopping in Times Square or rest a bit before dinner and the show.
7:00 pm            Dress for the evening is nice casual (slacks, nice shirt, etc.)
7:15 pm            Meet in Lobby, walk to Ellen’s Stardust Diner: 1650 Broadway @ 51st St (check-in)
7:30 pm            Dinner as a group at Ellen’s Stardust Diner - After dinner, walk to Lincoln Center.
9:00 pm            Walk to Lincoln Center
9:30 pm            Attend the performance of a “Salute to Betty Carter” at the Appel Room at Lincoln Center.
                        Upon conclusion of the concert, return to the hotel.  Curfew/Check-in
 
DAY THREE:  Saturday, March 7, 2015Rehearsal Exchange & Workshop – Instr./Folder (B- $8/L - $12)
6:30 am            Wake-up call - Breakfast on your own in the vicinity of the hotel.  ($$ needed)
7:40 am            Assemble just outside of the NY West ballroom, 3rd floor of our hotel. (Check-in)
7:45 am            Combined ensembles seating & warm up
8:00-9:30am     Exchange rehearsal with Belleville High School Symphonic Band
                        Upon conclusion of our exchange rehearsal, secure instruments in rooms.
10:00 am          Time for sight-seeing and lunch (in groups) on your own.     
                        Lunch on your own in the Times Square area. ($$ needed)
12:30 pm          Change clothes for Les Mis (nice casual)
1:00 pm            Meet in the lobby of the hotel, walk to the Imperial Theatre, 249 W 45th St (check-in)
2:00 pm            Enjoy the Matinee of Les Miserables
                        After our Broadway Show, return to the hotel
6:00 pm            Eat a snack – prep for rehearsal.
6:25 pm            Assemble just outside of the New York, West ballroom, 3rd floor of our hotel (check-in)
6:30 pm            Stage plot confirmation / ensemble warm up
6:45-7:45 pm    Ensemble workshop with Dr. James McRoy of Long Island University
                        Upon conclusion of our workshop, secure instruments in your rooms
8:00 pm            Assemble in the lobby of the hotel, walk as a group to John’s Pizzeria, 260 W 44th St
8:30 pm            Enjoy dinner as a group at John’s Pizzeria
                        After dinner, return to the hotel.  Early bed-time (Day-light Savings begins)    
 
DAY FOUR:  Sunday, March 8, 2015 – (B- $8/L - $12)
6:30 am            Wake-up call - Breakfast on your own in the vicinity of the hotel.  ($$ needed)
8:00 am            Assemble in the lobby of the hotel (check-in), load coaches and depart on a 4 hour guided walking/coach tour of Lower Manhattan – including a visit to the 911 Memorial.
Return to the hotel by 1:00pm
1:00 pm            Lunch on your own in the Times Square area. ($$ needed)
                        Time for shopping in the Times Square area.
5:00 pm            Change clothes for dinner/cruise (nice casual)
5:45 pm            Meet in the lobby and load coaches for the Festival Dinner Cruise! (check-in)
                        Transfer to Spirit Cruise, Chelsea Piers for dinner cruise.
7:00 pm            Eat, dance to DJ music, and enjoy the sights (including a stunning view of the Statue of Liberty) as you cruise along the Hudson and East Rivers with other Festival participants. 
9:45 pm            Load coaches and return to the hotel.
TBD                  Room Check-in; LIGHTS OUT!!
 
DAY FIVE:  Monday, March 9, 2015 Carnegie Hall Performance (L- $12/D- $20)
6:00 am            Wake-up call (prep performance clothing for today)
7:00 am            Meet in the lobby of the hotel, walk as a group to Applebee’s 50th St location
7:15 am            Breakfast as a group at Applebee’s 50th St location
8:15 am            Change into performance clothing – gather everything you need for performance.
9:00 am            Assemble in the lobby of the hotel in performance attire with instruments/folders. 
Walk to Carnegie Hall for your group sound check.
No cameras or video recorders are allowed inside of Carnegie Hall
No photos are to be taken inside of the Concert Hall
 
10:00-10:20 am Sound Check on stage at Carnegie Hall
Following our sound check, store instruments in the warm up room. 
10:30 am          Final talk thru and prep.  Exit the Hall via the 56th stage door entrance
11:00 am          Lunch on your own in the Times Square area.
12:20 pm          Carnegie Hall – 57th Street - Check-in with chaperones
12:30 pm          Assemble at the main entrance of Carnegie Hall on 57th St
                        (We will begin the concert seated in the audience)
1:00 pm            The Afternoon Adjudicated Concert in Isaac Stern Auditorium begins
~2:05 pm          A World Projects staff member will bring us from the house and escort us to the warm up area - Warm-up, center and tune.
A World Projects staff member will escort us to the stage.
 
~3:05-3:25pm   Hellgate High School Wind Ensemble Performance
Upon conclusion of our concert, we will be escorted to our warm up area to collect all belongings, then exit via the 56th St stage door entrance.
Return to the hotel and secure your instruments in your rooms.
 
4:00 pm            Final shopping and dinner on your own in the Times Square area. ($$ needed)
7:00 pm            In Lobby - Check-in with chaperones
7:15pm             Assemble in the lobby and walk to Carnegie Hall for evening performance
Evening            Carnegie Hall Evening Showcase Concert in the Isaac Stern Auditorium! 
Following the concert is the Awards Ceremony. Return to the hotel. 
 
 
DAY SIX:  Tuesday, March 10, 2015 – NEW YORK CITY DEPARTURE     (travel $8/12)Yellow travel shirt
4:30 am            Meet in the hotel lobby with baggage, load coaches and depart for LaGuardia Airport. Yellow travel shirt on your body please.
5:30 am            Arrive at LaGuardia Airport and check in for your flight with United & Delta Airlines.  After checking in, proceed through security to the departure gate.  You may wish to get breakfast on own at this time.
7:51 am            United group depart New York City for Denver on United flight #1059.
10:27 am          United group -Arrive into Denver and change planes.
11:18 am          United group - Depart Denver for Spokane on United flight #1217.
12:44 pm          United group - Arrive into Spokane.  Collect baggage
 
8:30 am            Delta group depart New York City via flight # 2119
10:40 am          Delta group – arrive into Minneapolis
11:30 am          Delta group – depart Minneapolis
12:30 pm          Delta group – arrive Spokane
 
1:15 pm            Load coach buses and transfer to Missoula.  Welcome Home!
 
 
 
 
Delta Flight Group:
1
Colantuono
Elizabeth
2
Weix
Gretchen
3
Sanz
Sarah
4
Adler
Lee
5
Boyer
Haley
6
Fieldhouse
Kit
7
Kia-Weix
Cameron
8
Marsh
Trevor
9
Cerquone
Rose
10
Wilson
Haley
11
Mischke
Mason
12
Carroll
Evan
 
 
 
 
Handbook/Packing Lists
Keep this itinerary and information handy at all times during the trip.  It will be a great resource before the trip and your complete guide during the trip.
Please READ IT CAREFULLY! You are responsible for knowing its contents and adhering to all of the rules contained herein.
 
Quick Reference Information
 
Hotel:  Sheraton New York Times Square Hotel
811 7th Avenue at 53rd Street
New York, NY 10019
Phone – 212 581 1000
 
Emergency #s: Cell Phone #s for any parent emergencies.
1.  Leon Slater (406) 218-8090
2.  Matt Tipton (217) 257-1288
3.  Liz Colantuono (406) 370-6040
4.  Deborah Richie (406) 370-7556
5.  Renate Bush (406) 396-4829
6.  GG Weix (406) 529-7191
7.  Bonnie Christensen (406) 207-6400
8.  Paula Lamey (406) 830-2083
9.  Brian Marsh (406) 546-7431
PACKING – Are you ready to go?
ITEMS TO TAKE:
Checked luggage - one bag per person, max weight is 50 lbs.
·        Concert Uniform- Coat and Pants, Black Shoes, Black Socks, White Dress Shirt, and Bowtie or Concert Dress
·        DRESS UP events (nice casual) – JALC Concert, Les Mis, Dinner Cruise
·        Clothing - enough for 5 days, but try to conserve space. Jeans and T-shirts are great for a majority of our days. Pack light!
·        Clothes should be suitable for weather from 35-50 degrees.
·        Band students are required to wear travel shirts TO AND FROM New York. 
·        Not accepted on any part of the trip are immodest, torn, patched or
extremely worn clothing of any type or any other sloppy or dirty clothing.  No shirts with inappropriate language or design.  The aim is to be comfortable and neat in appearance all at the same time.  Directors and chaperones have the right to determine if clothing is not appropriate. 
·        INSTRUMENT: Double check for mouthpiece, neck strap, REEDS (at least 3 NEW REEDS), valve oil.
·        Music Folder with all performance music and pencil.
·        Identification - Please tag all items, luggage and instruments.  All checked luggage should have a tag with your name and address.
 
    What should I pack in my carry-on luggage?
·        This trip handbook/itinerary
·        Driver’s license and/or other photo ID – REQUIRED OF EVERYONE
·        Health Insurance card
·        Traveler’s checks/debit card
·        Medicine: pack in original prescription bottle to avoid security questions.
·        Toiletries and one change of clothes.
·        Lap top or other digital devices.  Remove these items from their cases when going through check-in as they will be scanned separately from your carry-on luggage.
·        Smaller instruments that were not included on our checked luggage instrument list need to be placed in your carry-on luggage or used as a carry-on.
·        $120 – $145 to cover meals not included money. I would suggest keeping all of this money on your person during travel days.
·        While on the ground in New York, only carry the money you need for that day’s activity.  Hide the remaining balance in a discreet location within your luggage.
5
 
DETAILED LIST to help you think about what to pack
Lay it all out and double check that you have everything you need.  Pack enough for FIVE DAYS!

 
CHECKED LUGGAGE:

Performance uniform
BLACK performance shoes
BLACK socks        
Red band T-shirt
Yellow travel t-shirt
Jeans
Nice casual clothing                  
Underwear
Socks                             
Sleepwear
Sun screen (you never know!)
Snow shovel
Sunglasses           
Light jacket/wind-breaker
Shampoo/Conditioner               
Toothpaste & Toothbrush
Glasses/Contact lenses & supplies
                            
CARRY-ON:
Identification
Prescription medication
Book/magazines for plane
HOMEWORK!!!       
Traveler’s checks/Debit card
Camera
Cell phone
Cell phone charger
Instrument

 
For liquids and/or gels in carry-on:
3-1-1 for carry-ons= 3.4 ounce bottles or less;
Placed in a 1 quart-sized, clear, plastic, zip-top bag; 1 bag per passenger

Please check the TSA website for more information regarding carry-ons: www.tsa.gov/311
 
Instruments
Those of you that are checking instruments will need to carry them with you to the check-in station.  The airport has a flight manifest and will be expecting you to check-in with the instrument listed by your name.
·         Please check your instrument over and make sure it is clean and in good working condition. 
·         Double check the case for mouthpiece, reeds, neck strap, valve oil, mutes and any other necessities you may need for performing.
·         Tubas need to pack mouthpieces in your luggage (not loose in the case).
·         Percussionists – please plan on taking care of EVERYTHING that you need to perform.  You WILL need your own mallets for all the instruments that you play on our pieces.  All mallets, bass drum mallet, gong mallets and other small instruments need to be packed and accounted for.
 
6
 
AIRPORT GUIDELINES/TRAVEL TIPS
 
·        Luggage – avoid over-packing so that articles do not spill out of your bag if it is opened during screening.
·        Consider placing articles in clear plastic bags inside your baggage to minimize handling items if inspected.
·        Unlock your baggage at check in.  Locks may be broken if inspection is required.
·        Do NOT pack or bring prohibited items to the airport.  Check TSA website for any items in question http://www.tsa.gov/public/index.jsp
·        Place valuables such as jewelry, cash, and electronics in carry-on baggage only.
·        You will be required to remove your shoes.
·        Avoid wearing clothing with heavy metal tabs, jewelry, and accessories that will have to be removed during screening.
·        Take EVERYTHING out of your pockets during the screening process.
·        Do not pack wrapped gifts and do not bring wrapped gifts to the checkpoint. Wrap on arrival or ship your gifts prior to departure.  
·        Put all cameras and electronics with your carry-on baggage.  
·        Your luggage will be screened for illegal substances at the Spokane Airport departure as well as at Laguardia International Airport.
AT THE AIRPORT
You will need to check-in with your chaperone at the airport.  Head chaperones will have E-tickets for the entire group.  All tickets issued for return flights will be kept by your head chaperone.   All students will need to board the plane together as a group.  You will need your photo ID.
You will need to keep your airline boarding pass and government-issued photo ID available until you exit the security checkpoint.
  • Place the following items IN your carry-on baggage prior to entering the screening checkpoint:
    • Cell phone
    • Keys
    • Loose change
 
7
RULES & EXPECTATIONS
While I know that we all have the best intentions of having an amazing trip and being responsible people, these guidelines clearly spell out our expectations and keep us all safe.   We need to TRUST you to do the right thing.  You are required to know and follow these rules.
·   Absolutely NO alcohol, illegal drugs, prescription drugs (not prescribed to you) or tobacco in any way, shape or form at any time during this trip.  The future travel opportunities of the Hellgate Bands are dependent upon your decisions/actions.
·   NO boys in girls’ rooms, NO girls in boys’ rooms.
·   Students from outside our school group are not allowed inside our hotel rooms at any time.  You are not allowed in any other guests’ hotel rooms.
·   DO NOT tell anyone outside of our group the name of our hotel or give out your room # to anyone outside of our group. Do not give out your cell #.
·   Do not leave our hotel on your own at any time. 
·   All departures will be done in chaperoned groups and your room chaperone must be notified of which group you are going with.
·   Curfew will be set each night.  Students are required to be in their rooms at that time and stay there until 6:00 a.m. the following morning.
·   Noise levels in the hallways, lobby and elevators need to be kept at an appropriate level.  Anything that would disturb another guest is inappropriate.
·   You are not allowed to ride in any private vehicles or TAXIS.
·   Be ON TIME for all group activities or chaperone check-in appointments. Please be aware that your tardiness will be CAUSE FOR CONCERN & ANXIETY.  More than ONE violation will result in the loss of free time privileges.
·   Cell phones:  All phones MUST be SILENT during performances or observations.
·   Not accepted on any part of the trip is immodest, torn, patched or extremely worn clothing of any type or any other sloppy or dirty clothing.  No clothing with inappropriate language or design.
·   You are responsible for bringing your instrument or the equipment needed for each of our performances. Please plan ahead and be prepared.
·   Be mindful of your language and behavior at ALL TIMES.  We are representing not only our school and community but also the state of Montana.
 
GENERAL INFORMATION:
·         Infractions of these rules will be handled by individual chaperones.  Repeat or serious offenses will be referred to Mr. Slater. Loss of free time will result. As a last resort, a call home will arrange your transportation home.
·         If there is an emergency at night, please call your chaperone’s cell #.
·         There will be room checks every night and chaperones will be on duty all night.
·         All free time activities will be done in chaperoned groups.  Your individual chaperone must be notified of all free time activities.
 
 
CHAPERONES
 
You have been assigned a chaperone OR your chaperone has requested you to be in his/her group.  Please keep in mind that these chaperones are here to help keep us safe and provide us with this amazing opportunity. (They have all paid serious $$ to go on this trip and made this trip possible for all of us!) With that in mind, it is required that all music students give full cooperation to their chaperone at all times and extend to them the courtesy they deserve.  Any infractions of this courtesy will result in the grounding of the student involved and possible termination of membership in the group’s events.  Your chaperones are working for you.  PLEASE HELP THEM!  You will be under the authority of the chaperones and director from the time we leave Missoula until the time we arrive back into Missoula.
 
 
ATTENDANCE
 
Attendance will be taken by your chaperone each time we meet in the lobby for all activities.  To assist with this, students should be seated in their chaperone/room groups in the hotel lobby.
 
All group activities are required for all trip participants. 
 
There is scheduled free time for additional activities.  At these times, students are required to be in groups, not leave the specified area, and check in and out with their chaperones. 
 
You will not be allowed to leave the group at any time, for any reason, unless you have made arrangements with Mr. Slater prior to leaving Missoula.
 
Taking a group of this size into a city like New York is a HUGE responsibility.  All of these rules and the structuring of chaperone groups are designed to keep everyone safe.  We won’t argue about the rules on the trip, just follow them.  If you feel you cannot adhere to these rules and regulations, the time to discuss it is BEFORE leaving Missoula.  Thank you for doing your part to keep our group safe and running smoothly.
 
 

A Personal Note

 
This experience is going to be a once in a lifetime journey!!  We are joining over 600 other musicians from around the world to perform music in one of the greatest, most historic concert halls in one of the greatest cities on the globe.  We have worked hard and are prepared to give the performance of our lives!  I know that we will carry gratitude in our hearts for all the hard work that our families have put into making this trip possible.  One of our goals needs to be to carry that gratitude with us and make the most of every minute!  Thank you for being a musician, thank you for being such hard workers, thank you for being coachable and thank you for taking pride in representing the Hellgate Bands.  You are all amazing - You make my day, every day.  SLATER
 
Quick Reference Information
 
Emergency #s: Cell Phone #s for any parent emergencies.
1.  Leon Slater (406) 218-8090
2.  Matt Tipton (217) 257-1288
3.  Liz Colantuono (406) 370-6040
4.  Deborah Richie (406) 370-7556
5.  Renate Bush (406) 396-4829
6.  GG Weix (406) 529-7191
7.  Bonnie Christensen (406) 207-6400
8.  Paula Lamey (406) 830-2083
9.  Brian Marsh (406) 546-7431
 
HOTEL INFORMATION
We will be staying at theSheraton New York Times Square Hotel
811 7th Avenue at 53rd Street
New York, NY 10019
Phone – 212 581 1000