Hellgate Bands 2018-19 Performance Dates

September 2018 Event Group Involved CALL TIME/Location Location/Perform Time
Wednesday, Sept. 19 Homecoming Pep Rally Bands - ALL TBD - details in the Band News Hellgate HS
Friday, Sept 21 Hellgate Homecoming Bands - ALL 5:30 PM/Hellgate MCPS Stadium 7:00 PM
October 2018 Event Group Involved CALL TIME/Location Location/Perform Time
Wednesday, October 3 Highway Patrol Conference Wind Ensemble 7:00 AM/Hellgate Hilton Garden Inn/7:45 AM
Saturday, Oct. 6 UM Homecoming Parade Bands - ALL 8:00 AM/Hellgate DWNTWN MSLA :)
Tuesday, Oct. 16 YOUNGBLOOD BRASS BAND!!! BANDS - ALL 6:15 PM/Hellgate Auditorium - 7:00 PM
Wed. Oct 17 - Fri. Oct 19 MMEA Conference/All-State Audtion Selection Details in Band News University of Montana
November 2018 Event Group Involved CALL TIME/Location Location/Perform Time
NO - we will not be attending... Livingston Jazz Festival?/maybe:) Jazz 1 and Jazz 2 TBD - Hellgate Livingston, MT
Thursday, November 15 Wind Ensemble w/ Washington  Wind Ensemble & Jazz 1 6:30 PM/Hellgate Auditorium - 7:00 PM
December 2018 Event Group Involved CALL TIME/Location Location/Perform Time
Wednesday, December 19 Holiday Band Concert Bands - All 6:30 PM/Hellgate Auditorium - 7:00 PM
Friday, December 21 Holiday Assembly  Wind Ens./Jazz 1 Details in Band News Upper Gym - 9:30 AM
January 2019 Event Group Involved CALL TIME/Location Location/Perform Time
Thurs. Jan. 17 - Sat. Jan. 19 Montana All-State Jazz Band Audition Selection Details in Band News Hellgate High School
February 2019 Event Group Involved CALL TIME/Location Location/Perform Time
Wednesday, February 6 6th Annual Jazz Collaboration Jazz 1 Details in Band News Auditorium - 7:00 PM
Wed. Feb. 13 - Sun. Feb. 17 All-NW Honor Ensembles Audition Selection Details in Band News Portland, OR
Tuesday, February 26 UM Concert Band Festival Symphonic & Concert 7:30 AM/Hellgate UM - Dennison Theatre
March 2019 Event Group Involved CALL TIME/Location Location/Perform Time
Saturday, March 2 Swing For A Knight Jazz 1 Early Set-up/TWO shows 4 and 7 PM St. Anthony's Church
Mon. Mar 4 - Tues. Mar 5 AA Band Festival  Wind Ensemble Details in Band News Travel year - Great Falls
Wednesday, March 13  Jazz Band performs at St. Pats Spirit Week Jazz 1 Details in Band News  
Friday, Mar 15 Buddy DeFranco Jazz Festival  Jazz 1 Details in Band News University of Montana
Fri. March 22 - Fri. March 29 Pacific Basin Music Festival Wind Ens. & Symphonic Details in Band News Honolulu, HI
April 2019 Event Group Involved CALL TIME/Location Location/Perform Time
Wednesday, April 3 Band Concert Bands - ALL 6:30 PM/ Hellgate Auditorium - 7:00 PM
Wed. Apr.4 - Sat. Apr. 6 District Music Festival  Bands - ALL Band News All Day - Locations TBA
Wednesday, April 17 7th Annual Jazz Arrangers Concert Jazz 1 6:00 PM/UM Music Building UM - details TBD
May 2019 Event Group Involved CALL TIME/Location Location/Perform Time
Tuesday, May 14 POPS Concert Band, Choir, Orchestra Details in Band News Upper Gym - 7:00 PM
Wednesday, May 29 Band Concert Concert, Symph. Jazz 2 & 1 6:30 PM/Hellgate Auditorium - 7:00 PM
Thursday, May 30 Banquet - Awards & Seniors! ALL Families & students Details in Band News Lower Gym - 6:00 PM
Thursday, May 30 Senior Band Concert Wind Ensemble Details in Band News Auditorium - 7:00 PM
June 2019 Event Group Involved CALL TIME/Location Location/Perform Time
Saturday, June 8 Graduation  Bands - ALL Details in Band News UM - Dahlberg Arena

2019 Hellgate Bands - Hawaii Trip

HELLGATE HIGH SCHOOL Wind Ensemble - Itinerary LINK!!
March 23-30, 2019
PACKING – Are you ready to go?
Checked luggage:one bag per person, maximum weight is 50 lbs. (remember to leave room for some extra weight on the return trip;)
  • Concert Uniform- Coat and Pants, Black Shoes, Black Socks, White Dress Shirt, and Bowtie or Concert Dress and black performance shoes.
  • “Casual” Uniform- RED Marching Band shirt, Khaki shorts or jeans.
  • Nice Dress clothes for Dinner/Dance
  • Clothing ~ enough for 6 days, but try to conserve space. Shorts and T-shirts are standard clothing in Hawaii.  Pack light!
  • Sunblock – a severe sunburn on the first day could ruin your trip!
  • Clothes should be suitable for weather from 65-80 degrees, keeping in mind that we are representing Hellgate High School and Montana while in Hawaii.
  •  Not accepted on any part of the trip are immodest, torn, patched orextremely worn clothing of any type or any other sloppy or dirty clothing.  No t-shirts with inappropriate language or design.  The aim is to be comfortable and neat in appearance all at the same time.
  • INSTRUMENT: Double check for mouthpiece, neck strap, REEDS (at least 5 NEW REEDS), valve oil.
  • Identification ~ Please tag all items, luggage and instruments.  All checked luggage should have a tag with your name and address.
What should I pack in my carry-on luggage?
  • Music envelope – Manila envelope provided for music
  • Mouthpieces/bits/ligature/reeds (for all larger checked instruments)
  • Driver’s license and/or other photo ID – REQUIRED OF EVERYONEInsurance card
  •  Itinerary
  • Medicine: pack in original prescription bottle to avoid security questions.
  • Toiletries and one change of clothes.
  •  Meal $$:  each student will need around $150 to cover meals not covered in our ground package itinerary.
  • Spending money: Some extra cash for souvenirs, gifts, snacks or extra activities etc. is recommended.
  • Smaller instruments that were not included on our checked luggage instrument list need to be placed in your carry-on luggage or used as a carry-on.
DETAILED LIST to help you think about what to pack:
Be sure to pack necessities in your carry-on in case your luggage doesn’t make it to Hawaii when you do! Pack enough for two days!

Performance uniform
White dress shirt
Red Marching Band T-Shirt      
Sandals/flip flops
Walking/hiking shoes
Socks /BLACK performance                
Sun screen
Toothpaste & Toothbrush
Deodorant (please:)
Light jacket/windbreaker                                             
One change of clothes(?)
Prescription meds. (in a clear plastic bag)
Book/magazines for plane
Spending money
Traveler’s checks/Debit card
Glasses/Contact lenses & supplies
Cell phone
Cell phone charger

For liquids and/or gels in Carry-on:
3-1-1 for carry-ons= 3.4 ounce (100ml) bottle or less (by volume) ; 1 quart-sized, clear, plastic, zip-top bag; 1 bag per passenger placed in screening bin. One-quart bag per person limits the total liquid volume each traveler can bring. 3.4 ounce (100ml) container size is a security measure.
Please check the TSA website for more information regarding carry-ons:
Those of you that are checking instruments will need to carry them with you to the check-in station.  The airport has a flight manifest and will be expecting you to check-in with the instrument listed by your name.
  • Please check your instrument over and make sure it is clean and in good working condition.
  • Double check the case for mouthpiece, reeds, neck strap, valve oil, mutes and any other necessities you might have for performing.
  • TUBAS/Bari need to pack mouthpieces and reeds in carry-on.
  • Percussionists – please plan on taking care of EVERYTHING that you need to perform.  You WILL need your own mallets for timpani, snare and keyboard instruments that you play on our pieces.  All Marching Sticks and Mallets, Bass Drum Mallet, Gong Mallets and other small instruments need to be packed and accounted for.
  • Luggage – avoid over-packing so that articles do not spill out of your bag if it is opened during screening.
  • Consider placing articles in clear plastic bags inside your baggage to minimize handling items if inspected.
  • Unlock your baggage at check in.  Locks may be broken if inspection is required.
  • Do NOT pack or bring prohibited items to the airport.  Check TSA website for any items in question.
  • Place valuables such as jewelry, cash, and electronics in carry-on baggage only.
  • You will be required to remove your shoes.
  • Avoid wearing clothing (heavy metal tabs, etc.), jewelry, and accessories that will have to be removed during screening.
  • Take EVERYTHING out of your pockets during the screening process.
  •  Do not pack wrapped gifts and do not bring wrapped gifts to the checkpoint.  
  • Put all cell phones and other electronics with your carry-on baggage.  
  • Your luggage will be screened for illegal substances at the Bozeman, Missoula Airport departure as well as at the Hawaii International Airport.
You will need to check-in with your chaperone at the airport.  Head chaperones will have E-tickets for their groups.  All tickets issued for connecting flights will be given to your head chaperone.  Before each flight boarding passes will be issued to you. 
Keep your airline boarding pass and government-issued photo ID available until you exit the security checkpoint.
All students will need to board the plane together as a group.
When you arrive at a connecting airport, please wait for the group.  We will do a head-count/attendance before walking to our connecting flight gate
  • Be prepared to remove the following items as you enter the screening checkpoint:
  • Cell phone
  • All electronic devices
  • ALL items out of your pockets
  • Jewelry
  • Wallet
  • Shoes
The reputation of the Hellgate Bands is in your hands.  We absolutely trust you and know you will take this responsibility seriously. My hope is that these guidelines will spell out our expectations clearly and keep us all safe.   We need to TRUST you to do the right thing and you are required to know and follow these rules.
  • Absolutely NO alcohol, drugs or tobacco in any way, shape or form at any time during this trip.  Please keep in mind the future of the Hellgate Bands.
  • NO boys in girls’ rooms, NO girls in boys’ rooms.
  • Students from outside our school group are not allowed inside our hotel rooms at any time.  You are not allowed in any other guests’ hotel rooms.
  • DO NOT tell anyone outside of our group the name of our hotel.  Do not give your room # to anyone outside of our group.
  • Curfew will be set each night.  Students are required to be in their rooms at that time and remain in their room until 6:00 AM the following morning.
  • Noise levels in the hallways, lobby and elevators need to be kept at an appropriate level.  Anything that would disturb another guest is inappropriate.
  • You are not allowed to ride in any private vehicles, UBER, Lyfte or TAXIS.
  • Be ON TIME for all group activities or chaperone check-in appointments. Please be aware that your tardiness will be CAUSE FOR CONCERN & ANXIETY and potentially create issues for our entire group.  More than ONE violation will result in the loss of free time privileges.
  • Cell phones: All phones MUST be set to Airplane Mode during performances or observations (Arizona Memorial, watching other bands perform, etc.)  Please be responsible and respectful with usage.
  • Not accepted on any part of the trip is immodest, torn, patched or extremely worn clothing of any type or any other sloppy or dirty clothing.  No t-shirts with inappropriate language or design.  Be modest in clothing as you head to the beach or pool deck.
  • You are responsible for bringing your instrument and the equipment needed for each of our performances. Please plan ahead and be prepared.
  • Be mindful of your language and behavior at ALL TIMES.  We are representing not only our school and community but also the state of Montana.  Please take this responsibility seriously!
  • Infractions of these rules will be handled by individual chaperones.  Repeat or serious offenses will be referred to Mr. Slater.  Loss of free time privileges may result.
  • Your chaperones will be in your room at check-in time every night to help you plan for the next day.  After that check-in time you are in your room for the night.
  • If there is an emergency at night, please call your chaperone’s cell #.
  • We will have a check-out/in system so your chaperones know where you are during free-time.  Chaperones must be notified of all free time activities.  You will need to let them know where you are planning to go or specific activities you are planning to do and who you will be with.
  • During free time you need to be in groups of 4 or more.
You have been assigned a chaperone OR your chaperone has requested you to be in their group.  Please keep in mind that these chaperones are here to help keep us safe and provide us with this amazing opportunity.  (They have all paid serious $$ to go on this trip!) With that in mind, it is required that all music students give full cooperation to their chaperone at all times and extend to them the courtesy they deserve for helping make this trip possible.  Any infractions of this courtesy will result in the grounding of the student involved and possible termination of membership in the group’s events.  Your chaperones are working for you.  PLEASE HELP THEM!  You will be under the authority of the chaperones and Mr. Slater from the time we leave Missoula until the time we arrive back into Missoula.
Attendance will be taken by your chaperone each time we meet for all activities.  To assist with this, students should be seated in their Chaperone/Room Groups in the hotel lobby and immediately upon entering the bus.
All Group Activities are required for all trip participants.  Including breakfast on the days it is provided.
There is scheduled free time for outside activities.  At these times, students should ALWAYS be in groups of 4 or more, not leave the area specified, and check in and out with their chaperones.
You will not be allowed to leave the group at any time, for any reason, unless you have made arrangements with Mr. Slater prior to leaving Missoula.
Taking a group of this size this far from home is a HUGE responsibility and we cannot afford to have any student question the need to adhere to firm but practical rules.  We won’t argue about the rules on the trip, just follow them.  If you feel you cannot adhere to these rules and regulations, the time to discuss it is now, BEFORE leaving Missoula.

A Personal Note

I am super excited to share this experience with you!  I know we are going to have a great time and do amazing things together.  How fortunate are we to have this experience and be able to travel to HAWAII together? How many other Hellgate students would trade places with you?  How many other band programs from Montana would love to represent their state at a music festival in Hawaii?  WE are so fortunate and blessed!!!
We have all worked incredibly hard over the last year to make this trip possible, both musically and financially.  Think of all the extra practice that has gone into the preparation of this music.  Think about all the fundraisers – 30,000 lbs of Citrus, Raffle tickets, Cookie Dough, Magazines, Concessions, Bake Sales, Concerts, Fair Booth shifts – not to mention personal savings, your own jobs, AND YOUR AMAZING PARENTS!  Please be sure to thank them.
It has taken a lot to make this trip possible and we are now ready for the time of our lives!  Remember that there will be times that things aren’t “just right”, we will be uncomfortable or waiting longer than expected, or WHO KNOWS…just remember, YOU are so fortunate to be here right now.  In everything we do on this trip, always keep a perspective of gratitude in your mind and be thankful for the opportunity!  We are looking forward to sharing this experience with you.  Smile, Breathe and enjoy!  SLATER